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AI automation · The Shadow Day

Hand the typing to a computer

Less typing, chasing and copying. We start with a free Shadow Day: one normal day watching how you work. Within a week, you see a working demo on your own jobs. You only pay once it is built and working.

Book a Shadow Day How a Shadow Day works
AI automation · The Shadow Day

How a Shadow Day works

Most consultants arrive with a presentation and a long list of questions. We bring a notebook, sit beside you or your team, and stay out of the way.

Book a Shadow Day
Illustration: a person with a notebook sits quietly behind a worker at a computer in a small workshop office, watching how the work is done.
A Shadow DayWe watch first
  • We watch
  • We build
  • Demo
From first visit to a working demo within a week
  1. Before

    Pick a day

    Choose a normal working day. A busy day is fine. We want to see the real work. The Shadow Day is free.

  2. Day 1

    We watch

    We sit with the people doing the work and see how it really happens. We do not interrupt, and we ask very few questions.

  3. Day 7

    You get a plan and a demo

    A written plan, the hours each person could save, and a working demo that uses your own jobs.

    • Written plan
    • Hours saved per person
    • Working demo
  4. After

    You decide

    If you want it, we give you a quote based on the solution and how well it works for you. You only pay once it is built and working in your business.

What we look for

Jobs nobody should be doing by hand.

  • Typing the same details into two or three programs
  • Making the same report by hand every week
  • Chasing timesheets, approvals and paperwork
  • Answering the same customer emails again and again
  • Putting quotes together in spreadsheets
  • Downloading, renaming and filing files one at a time
See the difference

What automation looks like

Here it is in one example: a supplier bill

A supplier emails you a bill. Someone has to get it into your accounts. Try it both ways.

Inbox · sample email

Invoice INV-20417 from Hills Fresh Produce

Hills Fresh Produce Tax invoice INV-20417 Date 14/10/2026 Total incl. GST $412.50

Your accounts software · New bill

Keys pressed: 0 · Clicks: 0

Press a button to see each way. The bill is a made-up example.

Six jobs every business has

Plumber, physio or wholesaler, most repeat computer work is one of these. The bill above is the first one.

Typing the same thing twice

By handDetails from an email, a form or a PDF are typed again into your system.

AutomatedThe computer reads it and fills in your system. You check it.

Chasing people

By handYou follow up unpaid invoices, missing forms and late timesheets.

AutomatedReminders go out on time and stop when the thing arrives.

Answering the same questions

By handPrices, opening hours, ‘where is my order?’, ‘is it done yet?’

AutomatedA reply is drafted from your own information. You press send.

Sending reminders

By handBookings, renewals, services due and payments due, one message at a time.

AutomatedReminders go out by themselves at the time you choose.

Filing and renaming

By handReceipts, invoices, photos and forms saved into the right folder by hand.

AutomatedEach document is named and filed in the right place.

The weekly report

By handNumbers copied from three systems into a spreadsheet every Monday.

AutomatedThe report builds itself and lands in your inbox.

See the jobs in your industry

Questions

Questions people ask

What is a Shadow Day?

We spend one normal working day with you or your team and watch how the work really gets done. We do not interrupt, and we ask very few questions. Within a week, you get a written plan, the hours each person could save, and a working demo. The demo uses your own jobs.

How much does it cost?

The Shadow Day is free. After the demo, we give you a quote based on the solution and how well it works for you. You only pay once it is built and working in your business. If you decide not to go ahead, you owe nothing. AI training is $500 flat.

Will the Shadow Day get in the way of my team?

No. We sit quietly with the people doing the work and stay out of the way. Your team keeps working while we watch. A busy day is fine.

Is this only for big offices?

No. It is for Adelaide workshops, offices and family businesses, including people who work alone. Do you type the same thing twice, chase paperwork or make the same report every week? Then there is time to save.

Will I understand what you build?

Yes. We explain it in plain English, with nothing hidden. You will understand what we built and why.

Where are you based?

In Adelaide, South Australia. We come to you.

Ready to see it on your own work?

The Shadow Day is free. Within a week, you see a working demo on your own jobs. If you go ahead, you get a quote and pay once it is built and working.

Book a Shadow Day [email protected]